INF/UK values the goodwill and trust of our supporters and are committed to protecting your personal information. Whenever you give us this information, INF/UK are legally obliged to use your information in line with all applicable laws relating to the protection of personal information including the Data Protection Act 2018 (referred to as the data protection laws within this policy).
International Nepal Fellowship is a charity registered in England and Wales (charity number 1047178) and a company limited by guarantee registered in England and Wales (company number 3060972). INF/UK’s registered office is: 196-198 Edward Rd, Balsall Heath, Birmingham, B12 9LX.
INF/UK may receive and retain personal information when you make a donation, register for an event, sign up for updates or newsletters, for you telephone or email or write to INF/UK, or engage with INF/UK through social media channels. This may consist of information such as your name, postal address, email address, phone number (landline and/or mobile), and whether your tax payment status enables INF/UK to claim Gift Aid on your donation.
We do not usually collect ‘sensitive personal details’ such as health status, unless there is a clear reason to do so – such as access requirements to an INF/UK event. It will be clear on any booking form why we are asking for this information.
If you browse the INF/UK website anonymously, INF/UK may collect certain information from you such as your IP address, which uniquely identifies a computer or other network device on the internet.
If you enter contact details on a contact form but don’t submit that form, INF/UK may still collect your information but will only use that information to contact you to help solve any problems you may have been experiencing with the form or our website.
INF/UK may also use publicly available post code related consumer information to identify people who may be interested in philanthropic support of INF’s work or in being a public ambassador for INF. Where such a relationship develops the INF/UK CEO, or other nominated staff member, will agree sensitivities with regard to any personal information that INF/UK may obtain.
We collect data using cookies. A cookie is an alphanumeric text file that is sent from a website and stored on your computer’s hard drive by your web browser. Cookies allow a website to remember who you are, so that when you visit again it recognises you as a visitor and can help you with personalised information when filling out forms or signing in. Most browsers allow you to turn off the cookie function. To do this, look at the help menu on your browser.
We use websites such as YouTube and Vimeo to share our films. Some of our pages also contain embedded content from other such websites, and as such you may receive cookies delivered from these websites.
As we do not govern the publication of third party cookies, please check the main websites of the relevant third parties for more information on their privacy policies and usage of cookies.
We may collect IP addresses to obtain aggregate information on the use of this website, i.e. to find out how we are doing or from which countries visitors to our site are coming from. An IP address is a number assigned to your computer by a web server when you are on the web. We only use the information we find out from tracking IP addresses in the aggregate, such as how many users entered a specific area of our site, and not to track a specific IP address to identify an individual user. However, we may use such information to identify a user if we feel that there are or may be safety and/or security issues, or to comply with legal requirements.
By submitting your details to INF/UK you enable INF/UK to raise funds and provide you with information, online content, and activities you select.
The ways that INF/UK will use your personal information includes:
INF/UK will only contact you for marketing purposes where there is legitimate interest for us to do so. We may personalise the message content in the updates, newsletters, prayer content we send you based on your interactions with us.
We may use information which we hold about you to show advertising which may interest you on relevant third party sites (e.g. Facebook, Google, Twitter). If you don’t want to be shown targeted advertising messages from INF/UK, some third party sites may allow you to request not to see messages from specific advertisers on that site in future.
INF/UK will only use your information for the purposes it was obtained. INF/UK will not share or sell your personal information to third parties for marketing purposes and you will not receive offers from other companies or organisations as a result of INF/UK collecting your personal information.
We may need to share your information with data processors or service providers who help us to prepare materials relating to our work such as fundraising appeals and other communications. The data processors will only act in accordance with our instructions and they will not be allowed to use your data for their own purposes. They undertake to keep your data secure.
We will also comply with disclosure requests required or permitted by law, such as government departments for tax purposes.
Personal data in the European Union is protected by data protection laws but other countries do not necessarily protect personal data in the same way. Occasionally, where you have given express consent, your personal information may be shared with INF/UK workers based overseas (usually Nepal). INF/UK workers will comply with European laws and undertake to keep your data secure and will not use it for marketing purposes.
If you post or send inappropriate, offensive or objectionable content anywhere on the INF/UK website, social media pages or to the UK offices, or engage in any behaviour which is disruptive to the INF/UK service, we may use your personal information to stop you doing this.
Where we think you may be in breach of any law of England and Wales, such as defamation or discrimination, we may use your personal information to notify relevant third parties such as your email/social media platform/internet provider, the police or other law enforcement agency about your behaviour and the content.
We will hold your information on our systems for as long as is necessary for the relevant activity, such as a record of your donations for 7 years. In some instances there is a legal requirement to hold some personal information for a set period of time.
If you ask INF/UK to stop sending you fundraising materials we will keep a record of your contact details and the information necessary to ensure we comply with your communication preferences.
We may keep some of your personal information indefinitely in order to carry out legacy administration and communicate effectively with the families of people leaving us legacies. Legacies are an important source of income enabling us to continue to fund INF work.
The accuracy of your personal information is really important to us and we want to ensure that we communicate with you in ways that you are happy with.
If you wish to change how we communicate with us, or update the information we hold:
If INF/UK elects to use or disclose information that identifies you as an individual in a manner that is materially different from that stated in our policy at the time we collected that information from you, we will give you a choice regarding such use or disclosure by appropriate means, which may include use of an opt out mechanism.
This policy was last reviewed and updated on 10th February 2023.
It is due to be reviewed again in February 2025.